NYCDOT Case Study

Modernize Project Management

NYCDOT required a robust solution to manage complex construction contracts across their entire lifecycle, from early estimation to active management. A key requirement was the ability to track Direct Technical Labor down to the specific task and hourly level, moving away from disconnected legacy systems to gain absolute control over project execution and aging asset rehabilitation.

Maximize Financial Transparency

New York City transportation involves multiple jurisdictions and diverse funding sources. The agency needed a centralized platform to track funding types like City Capital and City Expense alongside federal and state grants. This rigorous validation maximizes reimbursement capabilities and ensures fiscal accountability.

Automate Fiscal Workflows

Prior to implementation, many processes were handled manually via Excel or hard copy paper, creating a massive administrative burden. A major objective was to streamline contract and invoice processing by completely removing these manual review steps. This targeted automation saves countless human hours, prevents costly processing errors, and creates a highly reliable computing environment.

Bid and Solicitation Management

Develop project cost estimates at the 30, 60, 90 day, and final phases. The platform automatically generates bid pages and captures multiple vendor bids to support the entire contract negotiation lifecycle.

Financial Tracking and Integration

Connect financial management data directly to project contracts. Contract specific dashboards enforce strict tracking rules for capital budgets and grant obligations to ensure projects remain fully funded at all times.

Electronic Signatures and Remote Access

Vendors can directly create, digitally sign, and submit invoices within the platform. This enables complex validation for Direct Technical Labor rates and completely removes the manual review process.

Increased Data Accuracy

Maintain real time data tracking throughout the entire contract lifecycle. The system seamlessly manages data across contract change orders, budget transfers, and invoices in Draft, Submitted, and Approved statuses.

Streamlined Catalog Management

The enterprise platform systematically manages complex unit catalogs. It provides full validation and detailed oversight of catalog changes over time to significantly reduce administrative risk and maintain compliance.

Eliminated Manual Review

Transitioning to a digital system makes paper invoices completely obsolete. Allowing vendors to submit directly into the centralized system saves significant human hours previously spent on manual processing and reconciliation.

New York City Department of Transportation Case Study

Strategic Objectives for New York City Infrastructure