Enterprise Asset Management for Government
CIPAce™ Enterprise Asset Management is a cloud-based, end-to-end solution for managing the lifecycle of physical infrastructure and equipment, from acquisition and commissioning through daily operations, maintenance, renewal planning, and final retirement. It brings real-time asset data, condition assessments, maintenance history, and documentation into a single system for data-driven decisions. CIPAce serves as the system of record for billion-dollar programs across city, county, state, utility, and transportation agencies in 24 U.S. states.
Key Challenges for Public Sector Asset Owners
Incomplete and Scattered Asset Records
Asset data is often spread across paper forms, spreadsheets, and disconnected systems. Records are incomplete, and component histories are difficult to trace. Without a complete inventory down to the subcomponent level, agencies cannot connect daily field operations with long-term strategic goals. Every asset, sub-asset, and change needs to be traceable in one system.
Reactive Maintenance Habits
Many organizations default to reactive fixes rather than data-driven lifecycle strategies. Limited insight into work demand and resource availability makes preventive maintenance difficult to plan and execute. The result is more downtime, shorter asset life, and costly repairs that proactive planning could have avoided.
Cumbersome Audit and Reporting Workloads
Asset owners face ongoing pressure to deliver safe, reliable service while keeping costs in check and managing operational and compliance risks. Producing defensible reporting for compliance, budgeting, and investment decisions requires heavy manual effort when data lives in disconnected systems. Agencies need audit-ready records without the reporting burden.
The Solution: CIPAce™ Enterprise Platform
A centralized asset management hub that brings scattered data, repair and maintenance history, and institutional knowledge into one cohesive system.
Asset Inventory and Categorization
Build a complete asset inventory with a structured hierarchy down to the subcomponent level. Capture essential attributes like main purposes and locations to support operations and data-driven long-range planning.
Inspections and Condition Assessments
Perform regular condition assessments and periodic inspections with real-time records tracking to identify issues and needed repairs. Asset condition, repair, and maintenance data remain current and actionable for data-driven planning.
Work Order Request Creation and Processing
Provide 24/7 access to submit requests. Workflows use pre-defined approvals tailored to your business. Real-time status monitoring enables prompt coordination and information sharing across service crews and departments.
Preventive Maintenance Strategy and Scheduling
Shift from reactive repairs to preventive and condition-based maintenance. Automatically manage work based on schedules or asset conditions to reduce downtime and extend service life through early issue detection.
Maintenance-to-Replacement Planning
Use lifecycle data to develop replacement plans based on accepted practices like amortization and depreciation. Connect proactive maintenance with long-term reinvestment planning per data-driven cost-benefit analysis.
Reporting, Analysis, and Auditing
Deliver reporting and auditing functions to support accountability and transparency. Utilize platform-level audit trails to track who changed what, when, and how across key business records and administrative activity.
Schedule a Demo with CIPPlanner
See how CIPAce™ Enterprise Asset Management can help your agency extend asset life, reduce downtime, and produce audit-ready reporting. Schedule your demo with our team to walk the platform through your own asset management processes.